Department of Defense Reducing Use of SSNs

SUBJECT: References:
Department of Defense
INSTRUCTION
Reduction of Social Security Number (SSN) Use Within DoD See Enclosure 1
NUMBER 1000.30 August 1, 2012
USD(P&R)
1. PURPOSE. This Instruction:
a. Establishes policy and assigns responsibilities for SSN use reduction in the Department of Defense in accordance with the authority in DoD Directive 5124.02 (Reference (a)).
b. Establishes a DoD SSN Use Reduction Plan. c. Incorporates and cancels Directive-Type Memorandum 07-015 (Reference (b)).
2. APPLICABILITY. This Instruction:
a. Applies to OSD, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense (IG, DoD), the Defense Agencies, the DoD Field Activities, and all other organizational entities within the Department of Defense (hereinafter referred to collectively as the “DoD Components”).
b. Covers all uses of SSNs within the Department of Defense, in accordance with section 552a of title 5, United States Code (U.S.C.), as amended (also known and hereinafter referred to as “The Privacy Act” (Reference (c))).
3. DEFINITIONS. See Glossary.
4. POLICY. It is DoD policy that: a. All DoD personnel shall reduce or eliminate the use of SSNs wherever possible.
b. Use of the SSN includes the SSN in any form, including, but not limited to, truncated, masked, partially masked, encrypted, or disguised SSNs.
c. SSNs shall not be used in spreadsheets, hard copy lists, electronic reports, or collected in surveys unless they meet one or more of the acceptable use criteria in Enclosure 2.
d. SSNs shall be used in approved forms and systems when they meet one or more of the acceptable use criteria in Enclosure 2.
e. Specific reviews of forms and systems shall be conducted to reduce SSN use. See Enclosures 3 and 4 for review procedures Read more http://www.dtic.mil/whs/directives/corres/pdf/100030p.pdf